Features of Professional Archive Manager for SharePoint
Archiving Methods
Professional Archive Manager for SharePoint archiving improves MOSS performance by significantly reducing archived file size.
Archived documents are replaced by a link in the MOSS Portal which point to the stored file. This link (HTML shortcut) is held in a database (ORACLE or MS SQL server) and refers to the actual archived documents in the storage medium.
The file itself is directed to a storage media via the integrated HSM (hierarchical storage management). Documents that have been saved several times are centrally archived and duplicates are eliminated. End users are still able to access and edit the document as usual.
When a shared document is opened, edited and archived again, Professional Archive Manager for SharePoint archiving recognizes the edits and stores a new version of the document. All versions of an edited document can be accessed within the SharePoint application by authorized users.
Possible SharePoint Archiving Methods:
- Archive files older than n-time
- Compress files larger than n-KB
- Archive immediately when a file is saved
- View maximum versions of a file
- Archive by file type
- Archive when shortcut is created in MOSS portal
Global SharePoint Archive
Efficiently archiving SharePoint documents is a particular concern if you have multiple servers in multiple locations around the world. Professional Archive Manager for SharePoint archiving specifically addresses the needs that arise from such situations.
A unique location ID attached to each document allows the central Professional Archive Manager for SharePoint to locate documents in separate domains. Archival and retrieval processes are configured due to individual corporate performance and security requirements. The central archive allows data to remain compliant for the organization and give faster short-term retrieval for the individual local environments.
Benefits include:
- Enhanced operations between sites
- Improved business continuity
- Accurate SharePoint archiving
Compliance Management
Increased regulations to inspect corporate documents are becoming more common. E-discovery is no longer a concept, it‘s an important part of business.
Everything your company creates, formats, edits, forwards, and saves is considered fair game for e-discovery. It‘s in your best interest to take preemptive action. To help ease you into compliance, Professional Archive Manager for SharePoint archiving delivers the features you need.
If a document is updated or edited, Professional Archive Manager for SharePoint recognizes this and automatically creates a new version of the document to ensure any discrepancies are recorded. Traceability of business records is essential.
Files archived from the Professional Archive Manager for SharePoint application are protected from unauthorized manipulation. The deletion of files is only possible by the authorized system administrator.
Professional Archive Manager for SharePoint archiving is a complete solution for your needs. It ensures that you can deliver what’s requested with confidence.
Lifecycle Management
A company’s most valuable asset is its data store. Managing the flow of data is work enough but stringent government regulations have changed data retention policies. More information needs to be stored and due to budget demands, storage costs are too expensive.
Professional Archive Manager for SharePoint HSM (hierarchical storage management) addresses these issues by intelligently processing data. The frequency of edited or viewed documents will affect the information lifecycle management strategy appointed by Professional Archive Manager for SharePoint to files and documents. Once a document outlives its everyday usage, it’s moved to inexpensive nearline or off-line media.
Professional Archive Manager for SharePoint information lifecycle management shifts files onto different media, copies documents in different formats, and deletes them after set retention times. Integrated e-discovery compliance ensures that a document is safeguarded and cannot be permanently removed from the archive until the retention time has ended.
Disaster Management
Recovering an accidentally deleted document is a common SharePoint disaster recovery request. Another scenario is a hardware failure. SharePoint disaster recovery is a time-consuming process for every administrator. Eliminate the frustration with Professional Archive Manager for SharePoint archiving solution.
Professional Archive Manager for SharePoint archives your original documents onto cheaper media storage. With Professional Archive Manager for SharePoint archiving, a few clicks restores the original document. Company time is saved as the end user has as little downtime as possible.
If an individual document needs to be found, locating it can be time consuming. Professional Archive Manager for SharePoint archiving automatically locates any file for you and pulls the document from the archive.
Whether it’s a document, folder, or restoration job, SharePoint disaster recovery just got easier.
User Transparency
Installing and using Professional Archive Manager for SharePoint archiving solution does not disrupt SharePoint operability or the end user. Archived documents in the application are still available in the same way as before. No training for the end user is needed.
In addition, the context menu of a document allows the end user and the archived item to have the following interaction:
- Archive the current document
- Create HTML shortcut link after the document is archived
- Retrieve current document from the archive