Metalogix Archiving Express for SharePoint -- It's Free!
SharePoint archiving with robust retention and improved performance for your SharePoint servers
Metalogix Archiving Express for SharePoint is a free version of our robust version 4 product. This is not a free trial but a fully functional version of the product that you can download at no cost.
SharePoint Archiving for Professionals
While SharePoint provides excellent collaboration and publishing facilities, it can present three significant challenges to organizations implementing retention policies that support regulatory compliance or regulatory-discovery initiatives.
SharePoint does not provide native support for global retention policies for all site and content types.
The data storage requirements essential for supporting even basic retention policies can increase the size of SharePoint content databases greatly and reduce system performance.
The difficulty of implementing data retention policies increases in organizations that support multiple branch offices or server locations.
Administrators also receive daily document recovery requests and can be overwhelmed by trying to support litigation preparation teams. Hardware failures may add disaster recovery tasks. SharePoint administrators spent more time responding to requests, finding deleted files, and recovering from hardware failures.
Metalogix Archiving Express for SharePoint™ is a free tool that archives SharePoint documents transparently while preserving the existing structure of folders and documents on SharePoint Portal (SPP) 2007 / 2003.
Key Features
Searches Everywhere for Everything in a Single View
Federated search allows you to search Email, Files, and/or SharePoint from a single view and get a single result set in minutes. It replaces the cumbersome process of searching Email, File Servers, and SharePoint independently. Federated Search is faster and more efficient than the old time-consuming process. It is also more complete because it finds lost or deleted content that may no longer exist in production environments, regardless of extensive efforts.
Reducing SharePoint Portal Size
With its Hierarchical Storage Management (HMS), the Archiving Express for SharePoint free tool directs all files to a central storage medium. It removes duplicates and stores the original file on a cheaper unit, leaving only an HTML link of 1KB. Archive Express for SharePoint typically cuts bloated portal size by up to 80%.
Shortening Back-up Time for SharePoint Archiving
Archiving Express for SharePoint removes duplicate files by using HSM, leaving you with less to back up. You can also use this free tool to define archiving processes, automating the work. When needed, authorized users can select documents from within the MOSS interface and archive them directly.
Disaster Recovery in Minutes, Not Hours or Days
Metalogix Archiving Express for SharePoint archives your original documents onto cheaper storage media. Your documents are always accessible, regardless of what happens with your SharePoint Portal. With Archiving Express for SharePoint, a few clicks restore the original documents. End users have as little downtime as possible, saving company time and improving productivity.
Archiving Methods
Archiving Express for SharePoint archiving improves MOSS performance by significantly reducing archived file size.
It replaces archived documents with a link in the MOSS Portal that points to the stored file. This link (HTML shortcut) is held in a database (ORACLE or MS SQL server) and refers to the actual archived documents in the storage media.
The file itself is directed to a storage medium via the integrated HSM. The Archiving Express for SharePoint free tool archives documents that have been saved several times in a central location and eliminates duplicates. End users can still access and edit the document as usual.
When a shared document is opened, edited and archived again, Archiving Express for SharePoint recognizes the edits and stores a new version of the document. All versions of an edited document can be accessed by authorized users within the SharePoint application.
Possible SharePoint archiving methods:
- Archive files older than n-time
- Compress files larger than n-KB
- Archive immediately when a file is saved
- View maximum versions of a file
- Archive by file type
- Archive when shortcut is created in MOSS portal
Global SharePoint Archive
Efficiently archiving SharePoint documents is a particular concern with multiple servers in different locations around the world. Archiving Express for SharePoint archiving specifically addresses the needs that arise from such situations.
It attaches a unique location ID to each document that allows the central Archiving Express for SharePoint free tool to locate documents in separate domains. You can configure archival and retrieval processes according to specific corporate performance and security requirements. The central archive allows data to remain compliant for the organization, while providing faster short-term retrieval for the individual local environments.
Global SharePoint archive benefits:
- Enhanced operations between sites
- Improved business continuity
- Accurate SharePoint archiving
e-Discovery
Regulations to inspect corporate documents are increasing and e-discovery is now an important part of business.
Everything your company creates, formats, edits, forwards, and saves is subject to e-discovery. You will be in a stronger position if you take preemptive action instead of waiting to react. Archiving Express for SharePoint archiving delivers the features you need to prepare for e-discovery.
Archiving Express for SharePoint archiving recognizes if a document is updated or edited and automatically creates a new version. This ensures that any discrepancies are recorded and allows business records to be traced.
Archiving Express for SharePoint archiving application protects files from unauthorized manipulation. Only authorized system administrators can delete files.
The Metalogix Archiving Express for SharePoint free tool is a complete solution that ensures you can deliver what is requested with confidence.
Lifecycle Management
A company’s most valuable asset is its data store. Managing the flow of data is work enough, but stringent government regulations have changed data retention policies. More information needs to be stored and even inexpensive storage media cut into scarce budget resources.
Archiving Express for SharePoint’s HSM addresses these issues by processing data intelligently. The frequency of edited or viewed documents affects the information lifecycle management protocol that the free tool assigns to files and documents. Once a document outlives its everyday usage, it’s moved to inexpensive near-line or off-line media.
Archiving Express for SharePoint shifts files onto different media, copies documents in different formats, and deletes them after set retention times. Its integrated e-discovery ensures that a document is safeguarded and cannot be permanently removed from the archive until the retention time has ended.
Disaster Management
SharePoint administrators are frequently asked to recover an accidentally deleted document. Another disaster recovery scenario is caused by hardware failure. SharePoint disaster recovery is a time-consuming process for every administrator. Eliminate the frustration with the Metalogix Archiving Express for SharePoint free tool.
Archiving Express for SharePoint archives your original documents onto cheaper storage media but a few clicks restore the original document. The end user has as little downtime as possible and company productivity is ensured.
Locating an individual document can be time consuming. Archiving Express for SharePoint archiving automatically locates any file for you and pulls the document from the archive.
Whether it’s a document, folder, or restoration job, SharePoint disaster recovery just got easier.
User Transparency
Installing and using Archiving Express for SharePoint archiving solution does not disrupt SharePoint operability or the end user. Archived documents in the application are still available in the same way as before. No training for the end user is needed.
In addition, the context menu of a document allows the end user and the archived item to have the following interaction:
- Archive the current document
- Create HTML shortcut link after the document is achieved
Download your copy of the Metalogix Archiving Express for SharePoint free tool now!