Professional Archive Manager for Files Overview

Integrated HSM (Hierarchical Storage Management) engine to drive the archiving process that controls file lifecycle management. Connects to bloated file servers and stores documents onto separate, more cost-effective storage media.

File Server Archiving

Professional Archive Manager for Files is a software-based enterprise file archiving solution that connects to overworked file servers and re-directs documents onto separate, more cost-effective storage media. It also controls how long messages are archived in accordance with industry, government, and legal regulations.  Administrators and authorized users can retrieve, delete, and restore messages and attachments. The integrated Hierarchical Storage Managment Engine (HSM) drives the archiving process that controls file lifecycle management.

Professional Archive Manager for Files is compatible with MS File Server, EMC Cellera File Mover and NetApp OnTap Filer.

Single Instance Storage 

Single Instance Storing automatically archives only one instance of a document that has been saved multiple times. Professional Archive Manager for Files checks whether identical files have already been saved by means of Single Instance Method (MD5 check sum logic). This avoids multiple versions of the same file and significantly reduces storage space. Authorized users canstill access and edit the document as usual.

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Archiving Methods

File archiving jobs can be set for pre-determined times. The IT Administrator can manage the time period of these jobs by specified criteria:  for documents of a certain type, those that exceed a certain size and age, or documents from particular users. The Professional Archive Manager for Files Manager adds various filters to jobs for specific archiving options.

Archiving Options:

• All files including directory structure
• Specific File Types (e.g. MS-Word)
• Files exceeding a specific size
• Files starting at a specific creation or edit date
• Files which have not been accessed since a specific date

Global File Management

Manage multiple domains of File Server environments in different locations around the world. Create archiving jobs from remote servers and replace stored files using HTML shortcuts. Network flexibility and offsite systems improve the adaptability of file archiving infrastructures. Archived files are easily accessible via the web portal from worldwide locations.

Compliance Management

The IT Administrator can set retention times on documents for complete control of the file lifecycle with regards to litigation. After designating a file with a deletion time, the admin can assign a "keep-alive period" that warns him or her that the retention time is reached and the file is about to be deleted from the archive. Compliant storage media can be installed to ensure the files are not tampered with while stored.

Automatic Versioning

If an archived document is accessed and edited, Professional Archive Manager for Files recognizes the amendments and automatically stores the revised document as a new version. Authorized users can then view the different instances, new or original, of that document. This prerequisite archiving tool is central to compliant storage management and retrieving files for e-Discovery.

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Lifecycle Management

Automated file lifecycle management is applied to every aspect of Professional Archive Manager for Files archiving. Capturing, routing, storing, restoring and deleting documents form the backbone of a document lifecycle and can all be automated using the HSM Archive engine.

Disaster Management

Parallel archiving of files onto many storage devices provides high availability and functions primarily as a backup file system. Should a file server malfunction, the effortless restore functionality of Professional Archive Manager for Files allows an administrator to retrieve archived files to a target server. File restoration jobs are easily managed from the archive to the MS-System File Server.

User Transparency

Authorized users can administer their own file system by manually archiving and restoring documents. Ordinary users are not affected by the file archiving process; they remain completely unaware of the Professional Archive Manager for Files installation. The user interface is unchanged and the users’ daily file processes are unaffected.